(c) 2001Emily Grey

ESC20

 

 

 

 

The Chrysalis Board is sponsoring a “RUSH” on May 19, 2012 as Occohannock on the Bay Camp and Retreat Center. The festivities will begin at 5 p.m. and end at 9 p.m. This is an event to invite all youth ages 13 and up, youth leaders, pastors, and parents to learn about the love of God and Chrysalis.
Brothers and Sisters of the Emmaus Community, please come and show your support of Chrysalis!!! Remember how much your walk meant to you? Well the Chrysalis Flight can mean just as much to our youth!
Remember, Chrysalis FLIGHTS are for youth 15 - 18 years of age. They last the same 72 hours that a Walk lasts. There are 15 talks just like a walk...the talks are a little different but have the same purposes.
Continue to remember Chrysalis in your prayers but your presence would mean even more!

Let’s Fly with Christ.
Your Brother in Christ,
Gordon Ward Jr.
Chrysalis CLD
Chrysalis Lay Director

 

If you have questions, contact Gordon Ward or any Board member for further information about
Chrysalis on the Eastern Shore.
FLY WITH CHRIST!

 

EASTERN SHORE CHRYSALIS

STANDING OPERATING PROCEDURES

 

ARTICLE I     NAME

 

The name of this community shall be Eastern Shore Chrysalis Community, hereinafter referred to as the Community. It is recognized as a standing committee of the Eastern Shore Emmaus Community.

 

ARTICLE II     PURPOSE

 

Section 1.   The purpose of the Community shall be to develop, challenge, inspire, and equip Christian youth leaders for Christian actions in their homes, churches, schools, and communities through the Chrysalis experience.

 

Section 2.   This Community is affiliated with Chrysalis International of the Upper Room, Nashville, Tennessee. A copy of the Letter of Agreement between this Community and the Upper Room is attached to these Standard Operating Procedures (SOPS).

 

ARTICLE III     MEMBERSHIP

 

Section 1.   Youth members are those who have completed a Chrysalis or other 4 th Day Movement experience.

 

Section 2.   Adult members are those who have completed a Chrysalis, Walk to Emmaus, or other 4 th Day movement experience and desire to be a part of this Chrysalis Community.

 

Section 3.   The membership roster is included in the Eastern Shore Emmaus Community roster.

 

ARTICLE IV     BOARD OF DIRECTORS

 

Section 1.   Purpose

 

  Direction of the Community shall be vested in a Board of Directors of fifteen elected members who shall uphold the integrity of the program as agreed in the Letter of Agreement between this Community and The Upper Room.

 

Section 2.   Composition

 

•  There should be three clergy members, six youth members and six adult lay members. Three of these, one clergy, one lay adult, and one youth should serve as liaisons to the Eastern Shore Emmaus Board.

 

•  Board members should have served on an Eastern Shore Chrysalis team.

 

•  There should be a representative from the Eastern Shore Emmaus Board with voice and vote.

 

•  The Chrysalis Community Music Director, who should be appointed annually by the Board of Directors, should be an ex-officio member of the Board of Directors.

 

Section 3.   Terms of Office

 

•  Directors shall be elected by the Community in three classes of five Directors in each class. Each class shall serve three years. A youth whose term continues after graduation may complete the term if he/she desires. In each class there should be one clergy, two youth, and two lay adults.

 

•  Board members shall not succeed themselves in consecutive terms.

 

•  Terms of office shall begin January 1 and end December 31.

 

•  Nominations will be accepted by the Board Chairperson after requesting nominations from the Community through the newsletter, gatherings, and HOOTS in August and September. The Board Chairperson will present the names to the Board in October and a ballot will be prepared. The nominations will be presented at the October HOOT and further nominations will be accepted from the floor. A list of nominees will be made available to the Community. The election will be held at the November Emmaus Community Gathering by written ballot.

 

Section 4.   Officers

 

Officers shall be a Chairperson, Vice Chairperson, Secretary and Treasurer. All of these shall be adults. In case of absences, meetings will be chaired in this order.

 

Section 5.   Election of Officers

 

•  Officers of the Board of Directors shall be elected annually at the November meeting for a one year term beginning at the January Board meeting.

•  Officers may succeed themselves except that the Chairperson and Vice Chairperson may serve no more than one year.

 

Section 6.   Meetings

•  The Board shall meet monthly at a time and place designated by the Board and announced to the membership.

•  Special meetings may be called as needed.

•  Meetings shall be open to the community.

 

Section 7.   Quorum

 

•  Seven elected members shall constitute a quorum providing it is a regularly scheduled meeting and written notice of the meeting has been given to all Board members at least seven days in advance of the meeting.

 

•  Nine elected members shall constitute a quorum at called meetings providing all Board members have been notified in advance of the meeting.

 

Section 8.   Registrar   

  

  The Registrar shall be appointed annually by the Board upon nomination by the Chairperson. The Registrar may succeed himself/herself.

 

Section 9.   Vacancies on the Board

 

If vacancies occur the Board shall solicit nominations from the Community in the next available newsletter, and it may make its own nominations. Should multiple vacancies occur for different unexpired terms, a person can be nominated for only one of those terms. The committee will present the list of nominees at the next HOOT after the newsletter solicitation. Additional nominations shall be solicited from the floor and the election shall take place immediately. Such election is only for the remainder of the unexpired term(s) being filled.

 

Section 10.   Board members who are absent from three (3) consecutive meetings of the Board without notifying the Chairman or Vice Chairman may be removed from the Board.

 

ARTICLE V     COMMITTEES

 

Section 1.   The Board shall appoint annually persons to chair or co-chair these standing committees.

 

•  HOOTS

•  Nominations

•  Agape

•  Music

 

Existing Emmaus committees may be utilized as is mutually agreeable and beneficial to both Emmaus and Chrysalis. The Chairperson of the Board is ex-officio member on all committees with voice and vote. All committees of more than two should have both adult and youth members. Duties of each committee shall be defined and updated regularly and passed from one chairperson to the next.

 

Section 2.   Other committees may be appointed as needed.

 

ARTICLE VI     WEEKEND EXPERIENCES

 

Section 1.   Team selection and Participant selection will be handled by the Board and the Registrar.

 

Section 2.   The Community shall follow the guidelines of the Chrysalis International Movement in the formation and conduct of the Chrysalis Weekend Experiences.

 

Section 3.   The Board of Directors shall have general oversight in all matters pertaining to the Chrysalis Weekend Experience.

 

Section 4.   The Board of Directors shall the choose the Lay Director, the Adult Assistant Lay Director(s), and the Youth Assistant Lay Director for each Chrysalis Weekend at least six months prior to the weekend. The Weekend Lay Director with the Board’s approval shall choose persons to serve as team members for each Weekend experience.

 

Section 5.   The Board of Directors, with the advice of the Board Clergy, shall choose the Weekend Spiritual Director for each Chrysalis Weekend experience. The Weekend Spiritual Director shall choose the Weekend Assistant Spiritual Director(s) with the help of the Board. Clergy persons may serve in positions other than as Spiritual Directors or the giving of clergy talks only when necessary.

 

Section 6.   The Board of Directors shall approve all persons asked to serve on a team for a Weekend Experience before the said persons are invited.

 

Section 7.   Team members shall pay team fees in full before the flight begins except in very extenuating circumstances approved in advance by the Board. No one who has an outstanding balance shall serve on a team until all debt is cleared and current fees are guaranteed.

 

Section 8.   Completed team applications/information sheets shall be in the possessions of the Registrar prior to the first team meeting.

 

Section 9.   Participant sponsors seeking financial aid should apply in advance. Awards will be made by the Board on a case by case basis.

 

Section 10.   Participants shall be selected from completed participant application/information sheets.

 

Section 11.   All team members are required to have a background check prior to the first team meeting.

 

ARTICLE VII     AMENDMENTS

 

Proposed amendments to these operating procedures may be presented in writing to the Board by any member of the Board at least one month prior to consideration by the Board. The Eastern Shore Emmaus Board shall be notified of any proposed changes. To be adopted, proposed amendments must pass by vote in the affirmative by a three-fourths vote of the total membership of the Board. A copy of adopted amendments must be printed in the newsletter, sent to the Eastern Shore Emmaus Board, sent to Chrysalis International in Nashville, and attached hereto.

 

These Standard Operating Procedures have been developed and accepted by the Chrysalis Board as of this date _____________________________________________________.